Get organised with the most important documents for your new job
Your employment contract is the most important document at your new job. You have probably already read it thoroughly and had it reviewed by IDA's legal advisors.
But there are other documents that are important because they set the framework for your new workplace.
Ideally, your onboarding plan will include the following materials, as well as time to read through them, but if not, you will need to ask for them yourself:
- Staff or employee handbook
This sets out the relevant rights, rules and policies that apply to your employment. This may include, for example:
- Employer-paid days off
- Parental leave conditions
- Handling of illness
- IT policy
- Fringe benefits (holiday pay, etc.) - Collective agreement
If you are covered by a collective agreement, your employment contract must state which agreement you are employed under. The collective agreement supplements your employment contract with rights relating to your employment.
See agreements and contracts in the private sector (in Danish)
See the public sector agreements that IDA has entered into (in Danish):- As a public sector employee, it is also a good idea to check any local agreements that supplement the public sector agreement with guidelines on, for example, flexitime, working from home and salary negotiations.
- Bonuses and performance-related pay
If you are entitled to bonuses and/or performance-related pay, the criteria for payment should be clearly stated in your bonus and performance-related pay agreement, as you may otherwise risk a dispute arising at a later date regarding the terms of payment of bonuses/performance-related pay.
Read more about bonuses and performance-related pay - Privacy policy
Your employment means that your employer collects a range of information about you for administrative purposes. The privacy policy provides insight into how your employer processes your personal data, for what purposes and on what basis.
Read more about your rights regarding surveillance at work - Time registration policy
Guidelines for registering your working hours and a description of the system you must use to register your working hours.
Get answers to your questions about time registration
Other documents you may be asked to sign
You may be asked to sign documents other than the employment contract itself. These may include:
- Agreement on share options and warrants
You may be presented with an agreement on share options or warrants.
Share options are the right, but not the obligation, to purchase existing shares in a company at a later date at a predetermined price. As an employee, you are free to decide whether you want to exercise the option and buy shares at a later date. If you have share options, you will normally only have to pay out of your own pocket when you convert the options into shares in accordance with the terms of the share option agreement.
A warrant is roughly the same as a share option, but unlike a share option, it gives you the right to acquire a newly issued share. We recommend that you send the agreement to us at IDA before signing it: Write to IDA's Advisory Service
Read more about employee shares and whether they are an advantage for you - Document on copyright, patents and inventions
You may be asked to sign a document regarding ownership of the inventions you develop in connection with your work. We recommend that you have IDA's legal advisers review the document before signing it: Write to IDA's Advisory Service - Non-disclosure agreement (NDA)
You may be asked to sign a non-disclosure agreement, often referred to as an NDA.
A non-disclosure agreement is often presented in connection with a collaboration where you are given information that your employer wishes to keep confidential.
We recommend that you have IDA's legal advisors review the agreement before signing it: Write to IDA's Advisory Service