10 golden rules for the project manager

When you’re in the thick of a project, it can be challenging to strike the right balance between methodology, collaboration and results. That’s why we’ve put together 10 golden rules to serve as guiding principles for project managers.

These rules are intended as practical, actionable advice that will both inspire and guide you towards better project management.

1. Let reality guide your choice of method

The choice between the dynamic agile method and the traditional waterfall method can quickly turn into a battle of opposing camps, with different paradigms coming under fire. But all models and methods have their limitations.

Models are meant to make your life as a project manager easier, not harder. Start by analysing the reality you find yourself in, and then choose the method or model that best supports your project.

2. Look inwards before pointing the finger outwards

As a project manager, you are at the centre of decision-making and the driving force behind development. Focus your energy on what you can influence, and don’t burn yourself out over things beyond your control.

The more you focus on what others ought to do, the more your own scope for action is restricted. Start with yourself and tackle the challenges that YOU can solve.

3. Learn from the best

Project managers often have limited access to professional development, as projects frequently run over an intense period during which they are carried out, completed and, afterwards, you may have to start another project straight away. Professional development therefore often takes a back seat in projects.

But that doesn’t mean you can’t grow. Identify the best project managers in your network – your heroes. Learn from them, ask questions and bounce ideas off them. It’s an effective way to improve, even in the midst of busy periods.

4. Better to be likeable than admired

Likeability is a crucial skill for a project manager.

In matrix and network organisations, you need to be able to navigate among stakeholders.

Being someone others want to work with can make or break a project. Work actively on your personal skills and be a pleasant, approachable and likeable colleague.

5. Embrace disagreement

Disagreement is not a threat – it is an opportunity. Interdisciplinary collaboration and diverse perspectives create synergy and foster development.

Instead of trying to make everyone see eye to eye, you should harness conflicts and differences as a resource for finding the best solutions. This is where creativity flourishes.

6. Action brings about transformation

Project work is about taking action. Avoid becoming paralysed by looking too far ahead.

Take small steps, experiment and learn as you go. By taking action in small, isolated steps, it becomes possible to adjust and optimise the project’s direction, because there is space and time for you to provide feedback and respond to it.

7. Nurture your ‘never mind’ gene and ‘cheat’ to your heart’s content

‘Cheating’ isn’t about dishonesty, but about finding creative solutions and being adaptable.

The framework often changes in projects, so it’s important to be able to say ‘never mind’ and move on. Improvise and find pragmatic solutions to unforeseen challenges.

8. Take the path of least resistance

Complex project plans can easily become a burden. Instead, think in terms of minimal solutions – what’s the easiest thing that can create the greatest impact?

If 30 per cent of the work can deliver 60 per cent of the value, then focus on that and move on to the next task.

9. Do what makes a difference

It’s easy to get caught up in plans and processes. But no project is started for the sake of planning.

Be flexible and prioritise what has the greatest impact, even if it means deviating from the original plan. Results are more important than procedures.

10. Look after yourself – be passionate about the cause, but don’t burn out

All the previous guidelines lose their value if you don’t look after yourself. Avoid burning the candle at both ends.

Find a balance where you can maintain your energy and focus, so you can lead projects with vigour. Remember to live within your means - also as a project manager!

Use these guidelines as a guide to creating better projects and strengthening your role as a project manager. By grounding your practice in these principles, you can make your projects more effective and meaningful – whilst looking after yourself and your team.